special events permits (1)

Untitled design (89)

Application Checklist 2250 px. x 1500 px.

NOTICE: 
  • All costs incurred including promoting and marketing the event prior to the issuance of a special event permit from Draper City are at the sole expense and risk of the event organizer.
Welcome
  • The first step to holding a special event is to read through the application
  • Special Event Permit Application
  • Download and "Save As" before entering information
  • All events use this application except filming events
  • Contact us (801) 576-6584 email as soon as your plan starts developing, especially if the event is new or large

Deadlines
  • Special Event Permit Applications for Standard events (less than 500 attendance) must be filed a minimum of forty five (45) days prior to the proposed event date
  • Special Event Permit Applications for Large Scale events (500 or more in attendance) must be filed a minimum of ninety days (90) prior to the proposed event date
  • Special Event Permit Applications for Filming events must be filed a minimum of four (4) business days prior to the proposed filming date
  • Both the Certificate of Insurance and the Additional Insured Endorsement must be submitted a minimum of seven (7) business days prior to the proposed event date
  • An application for a special events permit may be denied for failing to meet these and other deadlines

 Filming Events
  • Filming Permit Application
  • Applications for filming events should be submitted no later than 4 business days prior to filming
  • Contact us (801) 576-6584 email to discuss your filming schedule as soon as your plan starts developing

Site Plan
  • A detailed site plan is required for all applications
  • A site plan is a diagram that paints a picture of what your event will look like, showing the entire event area and all associated activities
  • Examples of Site Plans
  • Site plans should included
    • Restroom, water station, and waste container locations
    • Food truck, vendor, and merchandise areas
    • Location of parking area, first aid station, and main attraction

Additional Permits
  • Many special events require the approval of multiple city departments and other public agencies
  • The venue, activities, components, estimated attendance, and unique circumstances of the event are contributing factors to the final determination of the required additional permits and approvals
  • Additional Permits Required for Special Events

Insurance Requirements
  • Applicants for a special event permit must provide liability insurance with a minimum two million dollars ($2,000,000.00) per occurrence, with three million dollars ($3,000,000.00) general aggregate coverage 
  • The liability insurance must name Draper City as an additional insured by endorsement
  • Applicants must submit both a certificate of insurance AND a copy of the additional-insured endorsement
  • Both the Certificate of Insurance and the Additional Insured Endorsement must be submitted a minimum of seven (7) business days prior to the proposed event date

Questions
  • Contact the Community Events Manager at (801) 576-6584 or by email